Residents
Manage who comes to your unit from your phone: visitors, vendors, vehicles and passes.
- Pre-book visitors and get notified when they arrive
- Tell the gatehouse when you'll be away
Motion VMS · Visitor management
Gate access, simplified.
Motion VMS is Motion Kulca's visitor management system for estates, complexes and gated communities. Residents use the Motion app to pre-book visitors, pre-approve vendors, register their vehicles and issue QR-code passes, so the gatehouse knows who to expect.
Residents sign in with the resident code and PIN for their unit. Don't have them? Tap “Request credentials” on the sign-in screen.
Who it's for
Residents, gatehouse and community, on one system.
Motion VMS scales to suit your estate or complex, from a single entrance to a larger community.
Gatehouse & guards
The guardhouse checks pre-approvals on arrival before granting access, and receives parcels and mail for residents.
- Pre-approved visitors and vendors
- Vehicle access by number plate
Community leaders
Share memos, newsletters and general information with residents, and list the amenities they can book.
- Memos and newsletters in the app
- Bookable amenities
In the app
What residents can do in Motion VMS.
Visitors
Pre-book visitors with dates, times, visitor type and contact number, add notes for the gatehouse, and choose whether to be notified on arrival.
Vehicles
Add your vehicles so access can be granted by scanning the number plate. Make sure the licence plate you enter is accurate.
Vendors
Pre-approve service providers such as scholar transport, e-hailing services and couriers, or add one manually if it isn't listed.
Passes
Create QR-code passes for gardeners, young children and others. Set the duration and pass code, and view the history of passes issued.
Away log
Let the gatehouse know when you'll be away, and which items they should receive or hold for you.
Parcels & mail
See parcels and mail received at the gatehouse, what was delivered and when it was picked up.
Amenities
See the amenities in your community, such as a pool house, tennis court, boardroom, braai area, study centre, gym or laundry, and book them.
Visit log
Pick a date range to see the visitors and vendors who came to your unit.
Memos
Read memos, newsletters and general information from your community leaders.
Staff on duty
See which guard is on duty at the gatehouse now, and who works there at other times.
My info
Keep your details up to date, choose your notifications, add emergency contacts and say whether the gatehouse may receive parcels for you.
Help
Request technical assistance straight from the app.
Getting started
Three steps for residents.
Open the app
Go to motion.gateaccessapp.com on your phone.
Add it to your home screen
On Android, open it in Chrome, tap the three dots and choose Install app or Add to Home. On iPhone, use Safari.
Sign in
Enter your resident code and PIN, or tap “Request credentials” to retrieve them.
iPhone tip
Let the app open your contacts.
To pick visitors from your contact list on an iPhone, turn on Safari's Contacts Picker:
Open Settings and tap Safari
Tap Advanced, then Feature Flags
Enable “Contacts Picker API”
Having trouble installing? Contact us on WhatsApp for support.
Questions
Good to know.
Tap “Request credentials” at the bottom of the sign-in screen to retrieve them.
Add the vendor in the Vendors tab (or add them manually if they aren't listed). The guardhouse verifies the pre-approval when they arrive, before granting access.
Yes. Create a QR-code pass under Passes. You set the duration and pass code, and the pass stays active for as long as you set.
No. Motion VMS is a web app: open motion.gateaccessapp.com and add it to your home screen (Chrome on Android, Safari on iPhone).
Talk to us
Want Motion VMS for your estate or complex?
Call our office, WhatsApp us, or book a demo and we'll call you back.
Office: 087 711 0020 Mobile: 083 216 6075 WhatsApp 083 216 6075 info@motionkulca.co.za